Information for sponsors
Thank you for becoming valued partner of conference RISK 2022.
Full conference agenda is available at https://risk-conference.com/agenda/.
Below we prepared a set of information that will help you prepare better for the event.
Please, kindly carefully go through all the below points and act accordingly to instructions.
Please, also check the Terms and Conditions written at the last point below!
Summary of important tasks & deadlines
- Provide us with presentation details, technical workshop details and optional intro theme song by CoB 11th of April 2022 the latest.
- Send us your logo and optional booth branding graphics by 6th of May 2022 the latest.
- Book your accommodation.
- Register your participants.
- Allocate materials, rewards, incentives etc.
- Let us know about any ideas you might have to maximise your visibility
- … and read all below sections first.
From 1st of June 2022, 8:00 till 2nd of June 2022 evening time.
Advised arrival to the venue is on 31st of May, and departure on 3rd of June.
- Ljubljana (SI)
- Graz (AT)
- Zagreb (HR)
If you feel like driving, rent-a-car would be the cheapest option, while, if you prefer taxi, we suggest that you book it up front, preferably even with the hotel, not to take a random cab waiting at the airport.
- RISK 2022 presentation details
- RISK 2022 intro theme song (for plenary session presentations only!)
- RISK 2022 technical workshop details
Agenda will be published after we will receive all needed information from all sponsors.
Your sponsorship package might include also one of the below listed booths. Those are located in the networking areas in front of presentation halls, where all breaks (except lunch) are taking place.
- S (est. 1-2m2*): expo counter, electricity, WiFi access and place for 1 pull-up (max width 1m)
- M (est. 3-4m2*): expo counter with 1-2 bar chairs, electricity, WiFi access and place for 1 pull-up (max width 1m)
- L (est. 5-6m2*): expo counter with 1-2 bar chairs, table (roughly 140 x 50 cm) with 2 standard chairs, electricity, WiFi access and place for 2 pull-ups (max width of both pull-ups together is 1,6m)
- XL (est. 7-8m2*): expo counter with 1-2 bar chairs, table (roughly 140 x 50 cm) with 2-4 standard chairs, electricity, WiFi access and place for 3 pull-ups or 1 wall (max width 2,5m), other equipment per special agreement
- XL Premium (est. 7-8m2*): premium position, expo counter with 1-2 bar chairs, table (roughly 140 x 50 cm) with 2-4 standard chairs, electricity, WiFi access and place for 3 pull-ups or 1 wall (max width 2,5m), LCD TV
- XXL (est. 9-10m2*): expo counter with 1-2 bar chairs, table (roughly 140 x 50 cm) with 2-4 standard chairs, electricity, WiFi access and place for 3 pull-ups or 1 wall (max width 2,5m), LCD TV, other equipment per special agreement
To stress, this is NOT a classical booth in form of a cubicle with walls etc., also there are no booth numbers. This is an open space with the above listed equipment allocated to you. Here are two samples of booths from previous years. Then the setup was a bit different – with club tables, sofas and no expo counters – but it should be enough to get you the idea.
If you would like to use your own branding, feel free to send us graphics (digital file only, we will take care of printing) in dimensions 90 x 180 cm (H x W) + min. 5mm bleed, but this must be delivered by 6th of May the latest.
We will deliver up-front delivered materials to the booths, but you are responsible to set up the booth either on 31st of May late afternoon/evening or on 1st of June morning, before 9.00 am.
*Estimation only, the actual booth size can vary depending on the total space available.
RISKO program is designed to increase interactivity between participants and you, on site of the event.
On short, it includes conference money, called RISKO, that participants get for interacting with you and then they can spend it for fun and rewards.
- more small branded goodies to be used at booth,
- some medium size branded reward(s) (suggested value in range of >20 EUR per item) to be used in RISK shop,
- at-least 1-2 bigger rewards (minimum suggested value 200 EUR per item) to be used for raffle & auction.
We strongly recommend that you prepare some incentives to offer to the participants in order to increase interest in you/your solutions.
Those incentives can be in terms of additional discount, extra months of support, “2-for-1” or “3-for-2” and alike promos, extra free license of X with purchase of license Y etc.
Then, do not forget to promote this prior to the event!
In order to maximise interest of participants in your presence at the event, we suggest that you use the pre-event time wisely and prepare your personal invitations with details about your sessions, your special presence with any special activity you are planning on-site etc.
If provided to us, we can help also in spreading your invitation via RISK communication channels.
You are also encouraged to include RISK in the list of your events or other means your company has to promote the activities you are taking place in. For this you might also want to use RISK conference logo.
RISK networking place is the place, where the magic between people happens, resulting in great friendly bonds, that build the base for great partnerships and businesses. And in order to attract attention and keep the participants engaged at your booth, we recommend that you utilise some sort of engagement tool, preferably of fun nature.
Why not to host a fun and competitive video game…
…tasting of some special drinks…
…create a cozy summer vibe…
… or come up with any other engagement idea of your own!
Contact us to help you achieve your ideas!
Presentations in Main Hall will be broadcasted from dedicated (Windows) computer, so please, bring your presentation on a USB stick, readable by Windows, and arrange it will be uploaded and tested in the break section.
We at Real security are fully committed to do everything that is in our power to execute the event physically in a responsible and safe way for everybody and not to virtualise it. Let’s all hope situation will allow us to keep this commitment also in 2022.
Currently there are not restrictions in place either to enter Slovenia or the venue, except of the masks – but we are optimistic that also this will not be mandatory anymore by June.
However, those restrictions are constantly changing, so, please, follow official info from our Government about Covid-19 related regulations.
Your main point of contact during preparation of the event regarding all above topics is:
phone: +386 2 234 74 73
mobile / imsg / WhatsApp / Viber / Telegram: +386 40 62 36 36
We will advise about on-site contact during the event at later stage.
The subject of these Terms and Conditions is Conference RISK 2022, organized by Real security d.o.o., Žolgarjeva ulica 17, 2000 Maribor, Slovenia (Oganizer) planned to take place physically in Laško, Slovenia, on 1st and 2nd of June 2022 (Event).
There are limited number of different sponsorship packages available for the Event and the Organiser may at its own discretion conclude sponsorship contracts with several different companies.
3 SPONSORSHIP FEE
To become a Sponsor of the Event, a company must pay a Sponsorship Fee to the Organiser, that will issue an Invoice for the amount of agreed Sponsorship Fee to the Sponsor. Sponsor is obligated to pay for the Sponsorship Fee up front, at-least 2 weeks before the actual execution of the Event, unless otherwise agreed.
The entitlements covered by Sponsorship Fee are subject to sponsorship agreement between the Organiser and the Sponsor, but for avoidance of doubt, unless specifically otherwise defined in sponsorship package or additionally agreed, the Sponsorship Fee does not cover travel & accommodation costs, production of Sponsor specific branding materials, any giveaways, shipping costs for delivery and return of any materials to and from the event venue, hiring additional staff, like promotors, or any other costs incurred by the Sponsor in using the sponsorship entitlements.
The Organiser commits to enable the Sponsor to execute its Sponsorship entitlements as per agreed sponsorship package (assign appropriate session slot(s) for presentations and/or workshops, provide booth space and equipment, tickets for participants, branding options, arrange catering during the two conference days) while the Sponsor agrees to execute their entitlements in a professional and agreed way, so that will not obstruct or in any other way interfere with other Sponsors and other program of the Event.
5 USE OF ENTITLEMENTS
Should the Sponsor not make use of its agreed entitlements that were enabled by the Organiser, this shall have no impact on its Sponsorship Fee obligations toward Organiser. The Organiser reserves the right that, in such case, it can assign unused entitlements to other Sponsors at its own discretion.
Sponsor is allowed to use the entitlements only for the brand(s) up front agreed with the Organiser. Promoting any other brands will result in the right of Organiser to charge the Sponsor with additional Sponsorship Fee that Sponsor must accept to pay.
6 FORMAT OF THE EVENT
Organiser commits that the Event will be executed in physical format and will not be changed to virtual format, but reserves the right to postpone the Event at its own discretion to another timeframe in case of situation that would be unfavourable to execute the Event in physical format in currently planned time (force majeure).
7 TERMINATION, CANCELLATION AND POSTPONEMENT
Organiser reserves the right to terminate the sponsorship agreement in case Sponsor would not fulfil its obligations and would not rectify this in timely manner after receiving the notice from the Sponsor.
Cancelation of sponsorship contract by the Sponsor is not possible, unless in case when Organiser fails to fulfil its obligations toward the Sponsor. In case Sponsor would experience circumstances that would require such approach, it should contact the Organiser immediately to agree on possible solution.
As described in point 6, in case of force majeure, the Event could be postponed. The alternative date for the Event is set to 7th and 8th of June 2023 and the Sponsor of the Event fully commits to also participate at those new dates as otherwise agreed for the June 2022 dates, under condition that the Organiser is able to ensure to Sponsor the same terms as agreed for June 2022 (excluding the term of the date of the event). If Organiser cannot ensure the same terms, the Sponsor has the right to cancel the agreement with neither party having the right to claim any retribution from the other party.
All elements of the Sponsorship agreement between the Organiser and the Sponsor are highly confidential and may not be shared with any other 3rd party, unless specifically agreed beforehand between both parties.
v1.2, updated 1. 3. 2022