Thank you for becoming valued partner of conference RISK 2024.

Below we prepared a set of information that will help you prepare better for the event.
Please, kindly carefully go through all the below points and act according to instructions.

Summary of important tasks & deadlines

  • 25th of April 2024: provide session details (all sessions) and intro theme song (plenary sessions only)
  • 6th of May 2024: delivery of all booth branding graphics 
  • 31st of May (preferably sooner): registration of all participants
  • ASAP: Book your accommodation.
  • ASAP: Check the RISKO rewards form and give us your feedback.
  • … and read all the below sections for more details and additional guidance for the best RISK experience for you!

12th of June 2024, 8:00 – 13th of June 2024, 17.00 
plus RISK “zero-day” welcome reception on the 11th of June starting at 19.00

Advised arrival to the venue is on the 11th of June in the early afternoon, and departure on the 14th of June (or very late on the 13th).

Conference agenda with timeline will be available in the 1st week of May.

The event is taking place at the city of Laško in Slovenia. 
 
 

You are invited to book your accommodation at the event venue hotel Thermana Park Laško or neighbour hotel Zdravilišče Laško at the below online booking link or contact them directly via email info@thermana.si.

Thermana Laško Online Booking


In case both Thermana hotels are full, you can look at the list below for other accommodation options in Laško and neighbour city or Rimske Toplice.

There are 3 airports in similar distances from the venue – between 95 and 120 km / ca. 1,5h drive.
  • Ljubljana (SI)
  • Graz (AT)
  • Zagreb (HR)

There is highway almost the whole way from Ljubljana and Graz to Laško, while from Zagreb to Laško there is much less highway, but the roads are in general in fine condition and driving is safe.

If you feel like driving, rent-a-car could be the cheapest option, while, if you prefer taxi, we suggest that you book it up front, preferably with the hotel, not to take a random cab waiting at the airport.

You can book the taxi through the hotel via email info@thermana.si.
 
The reservation should include:
– Transportation route
– Arrival / departure date
– Guest name
– The number of persons
– Vehicle type: van / passenger
– Language
 
There might also be a connection via train, as there is a train station directly in Laško, but there are no train stations directly at the airports, so this is less convenient.
 
Please, kindly register representatives of your company, as sponsor, via online 0-value purchase of the RISK DELEGATE TICKET.
 
Depending on your sponsorship package, you can have presentation(s) in plenary and/or breakout section of the event.
 
Rough timings are the following:
– Plenary sessions: the 12th of June before noon and between 15.00 and 17.00 and on the 13th of June before noon
– Breakout sessions: the 12th of June between 12.00 and 15.00 and the 13th of June between 13.00 and 15.00
– Workshops: in general during the breakout sessions and on the 12h of June between 15.00 and 17.00 
 
All sessions are 30 minutes brutto – including intro talk in the plenary sessions and setting up your laptop at breakout sessions. Please, kindly make sure you keep to the scheduled timing not to disrupt the agenda and to be fair to other speakers presenting before or after you.
 
 You are responsible to bring your presentation with you and test it in the appropriate hall during break before your session.
 
All sessions will be marked with a selection of tags to show the aim and format of the session. Please, choose this wisely (in the form below).
 
Please, provide us with session details via forms at the below links by the 25th of April 2024 the latest.

Agenda will be published only after we will receive all needed information from all sponsors, estimated in the 1st week of May.

Main hall

Presentations will be broadcasted from dedicated (Windows) computer, so please, bring your presentation on a USB stick, readable by Windows, and arrange it will be uploaded and tested in the break section.

Presentations in Main Hall must be prepared in 16:9 format and we recommend to keep the font size on your PPTs above 14pt, just to make sure text is visible.

Breakout halls
You will need to use your own laptop and make sure you test it in the break section before your session. 
 
Breakout presentation halls are equipped with projectors and/or big TV screens with HDMI connection. If your laptop does not have a HDMI output, please, make sure you have appropriate adapter with you.
 
Also for breakout halls we recommend to use  16:9 format and keep the font size on your PPTs above 14pt, just to make sure text is visible.
 
Network & Sound
There is a high-capacity WiFi and also dedicated UTP connection in all halls, Main hall also has sound system to connect to (microphones and sound connection for laptop), while breakout halls do NOT have sound systems. If you have some other special request regarding your presentation, please, let us know asap and we will check if we can somehow help you.

Your sponsorship package might include also one of the below listed booths. Those are located in the networking areas in front of presentation halls, where all breaks (except lunch) are taking place.

 
Expo Booth
Pre-built cubicles, setup in groups, each cubicle is 2,5m x 2,5m and come by default equipped with expo counter, table, chairs, access to lead capture mobile app, branded walls, 220V power outlet, wall-mounted TV screen and high capacity WiFi.

Please, see the Expo booth artwork template for branding guidance while we will provide you with exact branding instructions individually, based on your exact booth position/model.

Your artwork for walls and expo counter (see below) must be delivered by the 6th of May the latest.

 
Showcase Space

The Showcase Space is an open space located in a networking area and catering room (a bit separated, but hence a bit more quiet, but not less visited), where you can build your own booth based on your own desires.

Your approx. 2,5 m x 2,5 m space in Showcase room comes by default equipped with the expo counter and high chair, access to lead capture mobile app, space for up to 2 pull-up banners or a wall of maximum width of 2 m (together), 220V power outlet, and high capacity WiFi. TV can be provided for rent.


You are responsible to bring your pull-up banner(s) and any other promo material you want to use at the booth, and setup the booth, while we will brand the expo counter (see below). The artwork for this must be delivered by the 6th of May the latest.

IMPORTANT re Showcase stands: Due to the evening social event, Showcase stands will need to be disassembled on the 12th of June after 16.00 and can be assembled back latest on the 13th of June after 8.00.

 

Expo Counter Branding
Expo counters (shown on the picture below) will be branded with your artwork that you need to prepare and send to us in vector format in dimensions 90 x 180 cm (H x W) + min. 5mm bleed – this must be delivered to us by the 6th of May the latest.
 
 
Booth lead capture
There will be an option to use mobile app (available for Android and iOS devices) to capture the leads you will encounter at the booth. Lead list will be delivered to you after the event.
 
 
Preparations
Networking area is planned to be ready on the 11th of June in the afternoon.

We will deliver up-front delivered materials to the booths, but you are responsible to set up the booth either on the 11th of June late afternoon/evening or on the 12th of June morning, before 9.00 am.

We suggest to try utilising digital documents, but you might want to have a small amount of printed materials, if you have a booth.
 

We strongly encourage you to allocate interesting marketing goodies (see RISKO section below for details) to help you in promoting your company.

Regarding quantity of materials, if you are wondering.

We expect between 400 and 500 participants at the event, but we suggest to limit the printed materials to some 100, maybe 200 tops, as people do not take them a lot, while they like gadgets and would have them a lot 🙂 However, our suggestion is to rather have smaller amount, like 50, or 100 more quality stuff that people would appreciate and actually use, then a lot of cheap items.

RISKO program is designed to increase interactivity between participants and you, on site of the event.

IMPORTANT: only sponsors that will allocate rewards for this program will be additionally promoted as “RISKO supporters”, gaining additional visibility, online and on-site!

This program includes conference money, called RISKO, that participants get for interacting with you and then they can spend it for fun and rewards.

And what is needed from you in order for this program to work?
 
a) Allocate rewards in the following manner:
  • more small branded goodies to be used at booth,
  • some medium size branded reward(s) (suggested value in range of >10 EUR per item) to be used in RISK shop,
  • at-least 1-2 bigger rewards (minimum suggested value 150 EUR per item) to be used for raffle & auction.
b) Talk to the people, be interactive (emails can wait, people at the event will not 🙂)!
 
If you are wondering what to bring  – well, there can never be enough of tech gadgets for our profile of participants. Gadgets can either be of business nature like USB stick, hard drive, (wireless) keyboard and/or mouse, headphones, webcam… but can also be of fun nature like remote controlled vehicle of some kind for example, or smart home device, smart or even regular watch,  picture frame (digital, of-course :),  or maybe home security item like surveillance camera. Or, if you want a safe bet, just take a Amazon voucher and let the people decide alone what they want. We hope these ideas will help you, but, whatever you choose, bare in mind that people will connect your brand with the goodie they will get from you – so, better invest in quality then quantity!
 
All those goodies and rewards will be used for better promotion of your company and your better interaction with participants (hence better ROI!).
 
This gesture will increase your visibility and also help a good cause as gathered RISKOs are at the end of the event changed into EUR and donated to non-profit organisations.
 
Please, kindly inform us up front via the below form of rewards you would allocate for the auction.
Any physical materials that you would like to use at the event should be delivered directly to the venue in the week between the 3rd and the 8th of June 2024  (shipment to arrive to the venue!).
 
Visibly mark the outside of the boxes with your company name+ a sign “RISK 2024”and send them to:
 
Hotel Thermana Park Lasko – Recepcija
Zdraviliška cesta 6
3270 Lasko
Slovenia
 
+386 3 423 2000
 
Please, DO NOT address the shipment to any person (for example to your representative that would be present at RISK) as in this case the package might get rejected or lost. Use “RISK conference” reference instead, please.
 
VERY IMPORTANT: If you are planning to send your shipment from outside EU, please, consult with us before doing so.

We strongly recommend that you prepare some incentives to offer to the participants in order to increase interest in you/your solutions.

Those incentives can be in terms of additional discount, extra months of support, “2-for-1” or “3-for-2” and alike promos, extra free license of X with purchase of license Y etc.

Then, do not forget to promote this prior to the event!

In order to maximise interest of participants in your presence at the event, we suggest that you use the pre-event time wisely and prepare your personal invitations with details about your sessions, your special presence with any special activity you are planning on-site etc.

If provided to us, we can help also in spreading your invitation via RISK communication channels.

You are also encouraged to include RISK in the list of your events or other means your company has to promote the activities you are taking place in. For this you might also want to use RISK conference logo.

RISK networking place is the place, where the magic between people happens, resulting in great friendly bonds, that build the base for great partnerships and businesses. And in order to attract attention and keep the participants engaged at your booth, we recommend that you utilise some sort of engagement tool, preferably of fun nature.

Why not to host a fun and competitive video game…

…tasting of some special drinks…

…create a cozy summer vibe…

… or come up with any other engagement idea of your own!

Contact us to help you achieve your ideas!

Your main point of contact during preparation of the event regarding all above topics is:

 

David Ivacic

email: david.ivacic@real-sec.com
phone: +386 2 234 74 73
mobile / imsg / WhatsApp / Viber / Telegram: +386 40 62 36 36

We will advise about on-site contact during the event at later stage.

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